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Microsoft word – 2010

Introduction

Word processing software is one of the most widely used application programs. Word processing is an application software that provides extensive tools to create, view, edit, format, store, and print texts materials for human communication. There are many word processing software packages available for  use with personal computers. Some of the popular word processing software are Word Star,  Word Perfect, Microsoft Word, etc. Microsoft Office Word 2010 is a full-featured  word processing program that allows us to create professional looking documents. It is one of the products under the MS-Office packages developed by Microsoft Corporation, USA.

Microsoft Office Word 2010 is a full-featured  word processing program that allows us to create professional looking documents. It is one of the products under the MS-Office packages developed by Microsoft Corporation, USA.
Microsoft Office Word 2010 is a full-featured  word processing program that allows us to create professional looking documents. It is one of the products under the MS-Office packages developed by Microsoft Corporation, USA.
These are the some popular versions of ms word .
Word 2000, Word 2001, Word X, Word 2002, XP, Word 2003, Word 2004, Word 2007,  Word 2008, Word 2010, Word 2011, Word 2013, Word 2016,  Word 2019.

Advantages of Microsoft office 2010

  1. Word allows us to edit a document.
  2. Word has many features that controls the appearance or format of the document .
  3. Word  provides tools that enables you to create  Web pages with ease.
  4. Word provides you with powerful desktop publishing tools to use as you create professional looking brochures, advertisement, and newsletters.
  5. The drawing tools in Word allows you to design impressive 3-D effects by including shadows, textures and curves.

Formatting a Document

Word has various tools to help you format your document. Formatting refers to the process of enhancing the appearance of a document to make it more readable or attractive. You can search and replace formatting effects, display rulers, change a paragraph alignment, set paragraph tabs and indents, and change your line spacing . Creating a bulleted or number list might better show your information. To further enhance the appearance of the text in a paragraph, you can quickly add a bother and shading to selected text . If you have confidential information in a document or text that that you don’t want others to see, you can use a formatting option to hide the text.

Word’s Format Painter

The format painter will copy formatting from specific portions of your document and apply it to others portions of your document with a few clicks.
To use the format painter , do the following:
1. Select the text or graphic that has the formatting that you  want to copy.
Note : if you want to copy text and paragraph formatting, select an entire paragraph. If you want to copy text and paragraph formatting, select an entire paragraph, including the paragraph mark.

2. On the Home tab in the, Clipboard group, click Format Painter.

The pointer changes  to a paintbrush icon,
Note:- Double-click the Format Painter button if you want to change the format of multiple selection in your document.
1.  Select the text or graphic that you want to format.
2.  To stop formatting, press ESC .        

Page Orientation

Page orientation is useful when you print your pages . Orientation refers to whether the page is laid out horizontally (landscape) or vertically (portrait). By default, Microsoft height  and page will be 8.5 inches * 11 inches. You can change page orientation from portrait to landscape orientation in which case width of  page will be more than height of page and page will be 11 inches * 8.5 inches.
To change the page orientation, do the following:
1.Select the Page Layout tab.
2.Click the Orientation command in the Page Setup group.
3.Click either Portrait or Landscape to change the page orientation

To Change the Page Size, do the following:
1.   Click the Page Layout Tab
2. Click the Size command, and drop-down menu will appear. The current  page size will be highlighted.
3. Click the size option you desire. The page size of  the documents gets changes

Changing Margin Settings

Page margin are the space between the edge of your page and where your text lies. Different types of documents require different types of page margins. With Microsoft Word, you can specify your page margins for top, bottom, left, right of your document in just a few simple steps. Word sets the default left  and right  margins in the Normal template at 1.25 inches and the top  and bottom margins at 1 inch. You can change the margin line as per requirement.
To change the margin setting, do the following things :
1.On the Page Layout tab, in the Page Setup group, click Margins.
2.Click the margin type that you want. For the most common margin width, click Normal.
  * When you click the margin type that you want, your entire document automatically changes to the margin type that you have selected.
3.You can also specify your own margin setting settings. Click Margins, click Custom Margins, and then in Top, Bottom, left and Right  boxes, enter new values for margins.

Notes:-

To change the default margins, click Margins after you select a new margin, and then click Custom  Margins. In the Page Setup dialog box, click the Default button, and then click Yes. The new default settings are saved  in template on which  the document is based. Each new document based on that template automatically uses  the new margin settings.
To change the margins for part of a document, select the text, and then set the margins that you want by entering the new margins in the Page Setup dialogue box. In the apply to the box, click Selected text. Microsoft Word automatically inserts selection breaks before and after the text that has new margin settings. If your document is ready divide into sections, you can click in a select or select multiple sections and then change margins.

Adding Headers and Footers

Headers and footers are parts of a document that contain special information such as page numbers and the total number of pages, the document title, company logo, any photo etc. A header is a  text  that appear at the top of every page in a document and a footer is a text that appears at the bottom of every post in a document. Header and footers can help keep a document longer documents organized and make them easier to  read.
 

To add header and footers, do the following:
1.Select  the Insert tab.
2.Click either Header  or Footer command. A drop-down menu will appear.
3.From the drop-down  menu, select Blank to insert a blank header or footer , or choose one of the built- in options.
4.The Design tab will appear in the Ribbon, and the header or footer will appear in the document.
5.Type the desire information into the header or footer.
6.When you are finished, Close Header and Footer in the Design tab, or hit the Esc key.

Adding Page Number

Microsoft  Word automatically assigns page numbers on the pages of your document. Typically, page numbers are printed either in header or footer but you have options also can display the page number in the left or right margins at the top or bottom of a page.

      To add page number, do the following:
1.On the Insert tab, in the Header and Footer group, click Page Number.
2.Click page number location that you want.
3.In the gallery, scroll through  the options, and then click the page number format that you want.
4.To return to the body of your document, click Close Header and Footer on the Design tab (under Header and Footer Tools).
To add a custom page number, do the following:
1.Double-click in the header area or the footer area (near the top of the page or the near  the bottom of the page ). This opens the Design tab under Header and Footer tools.
2.To the place your page number in the center or on the right side of the page , do the following :
To place your page number in the center,  click Insert Alignment Tab in the Position group of the Design tab, click Right and click OK.
To place your page number in the right side of the page, click Insert
Alignment Tab in the position group of the Design tab, click Right, and then click OK.
3.On the Insert tab, in the Text group, click Quick Parts, and then click Field.
4.In the Field names list,  click Page,  and then  click  OK.
5.To change the  numbering format, click  Page Number in the Header and Footer group,  and then click Format Page Numbers.
6.To return to the body of your document, click Close Header and Footer on the Design  tab (under Header and Footer tools)

Adding Line Numbering

Microsoft Word can automatically count the lines in a  document and displays the appropriate number besides each line of text. This is useful when you need to refer to specific lines in a document, such as a script or a legal contract.
By default, Word numbers every line in a document(except those in tables, footnotes, endnotes, text boxes, headers and footers).However, you can choose which line number to display. For example, you can display line numbers at intervals, such as every tenth line (10,20,30 and so on ).

To add line numbering, do the following things:
1.On the  Page layout tab, in the Page Setup group, click Line Numbers.
2. Do one of the following:
To number consecutively throughout the Document, click Continuous.
To start with number 1 on each page, click  Restart Each  Page.
To start with number 1 after each selection break, click Restart Each Section.

To remove line numbers, do the following :
You can remove line numbers from the entire document, from a paragraph .
1.Click in the document , or click in the selection or paragraph from which you want to remove line numbers. If you want to remove line numbers from the multiple selections, select the selections.
2.On the Page Layout tab,  in the Page Setup group, click Line Numbers
3.Do one of the followings:
To remove line numbers from the entire document or selection , click  None.
 To remove line numbers from a single  paragraph, click Suppress for  Current Paragraph

Tricky Terms :

Word processing:   The use of a computer and specialized software to write, edit, format, print, and save text.
Formatting          :    The process of enhancing the appearance of a document to make it more readable or attractive.
Page Margins     :     The space between the edge of your page and where your text lies.
Header                :     A text that appears at the top of  every page in a document.
Footer                 :     A text that appears at the bottom of every page in a document.
Mail Merge       :     A useful tool that will allow you to easily produce multiple letters, labels, envelopers, nametags, and more using information stored                                in a list, database, or spreadsheet.    

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