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MICROSOFT POWERPOINT 2010

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PowerPoint 2010’s logo

Class-8

Subject-Computer

Unit – 9

Microsoft PowerPoint 2010

Made by;

Yashasbi Dhakal

Kristhi Lammichhane

Assigned by – Jhorle Lafa sir

LETS START THE LESSON

Unit- 9   

MICROSOFT POWERPOINT 2010

 LEARNING OBJECTIVES

After completing this chapter , the students will be able to:

•Define presentation software.

•Explain the major advantages of Microsoft office PowerPoint.

•Define slide basics and explain how to add new slide to a presentation.

•Explain the different presentation views.

•Explain the different methods to add a PowerPoint 2010 slide background.

Concept : Presentation Software

A presentation software is a computer software package used to display information , normally in the form of slide show . A slide is a presentation output that contains text , chats , graphics, audio and video .The incorporation of graphic audio and video makes the topic more interesting and effective .Some of popular graphics, multimedia and presentation packages and CorelDraw , macromedia director and Microsoft PowerPoint.

Microsoft Office PowerPoint 2010 is a complete presentation graphics program developed by Microsoft Corporation, USA. It allows produce professional –looking presentations.

Microsoft Office PowerPoint has the following advantages:

•It can create paper printouts of the individual slides , outlines and speaker notes.

•It gives you flexibility to make presentations using a projection device attached to  a personal computer.

•It helps you to quickly create for many purposes , including lectures , research report , meeting handle outs and agendas, speakers introduction and other events.

•It allows to animate objects and add narrations , videos or music to the presentation.

Starting a New Presentation

You can start a blank presentation from scratch ,or you can base the new presentation on a template or on another presentation .Using  a template or existing presentation can save you some time .However if you have a specific vision you are going for ,starting a presentation from scratch gives you a clean canvas to work them .

When you start PowerPoint , a new blank presentation begins automatically with one side. Just add your content to it , add your content to it , add more slides if needed , change the formatting and go for it .

To create a new blank presentation at any time , do the following:

1.Click on the File tab and choose New on the left-hand side of the screen.

2.Ensure Blank Presentation is selected and then click on the Create button.

3.Press CTRL+N to quickly create a new blank presentation.

Starting a Presentation from Template

PowerPoint presentations are all based on the templates . These are “starter’’ document that contain initial content for your presentation that can be amended as required , plus any default text that will not change.

To create a presentation using template ,do the following :

1.Click on the file tab and choose New on the left hand -side of the screen .

2.Choose the category you wish to create a template from e.g. Calendars or Flyers.

3.Choose the template you wish to use.

Slides contain placeholders , which are areas on the slide that are enclosed by dotted borders . Placeholders can contain many different items including text, picture, charts, and more .Some placeholder have placeholder text, or text that you can replace. They also have thumbnail –sized icons that represent specific commands such as Insert Pictures , Insert Charts and Insert clip Art . In PowerPoint , hover over each icon to see the type of content you can insert in a placeholder.

Slide basics

Every PowerPoint presentation is composed of a series of slides. To begin creating a slide show , you ‘ll need to know the basics of working with slide. You’ll need to feel comfortable with tasks such as inserting a new slide , changing a layout of a slide , arranging existing slide view , and adding notes to a slide.

About Slides

Slides contain placeholders , which are areas on the slide that are enclosed by dotted borders . Placeholders can contain many different items including text, picture, charts, and more .Some placeholder have placeholder text, or text that you can replace. They also have thumbnail –sized icons that represent specific commands such as Insert Pictures , Insert Charts and Insert clip Art . In PowerPoint , hover over each icon to see the type of content you can insert in a placeholder.

About slide layout 

The placeholders are arranged in different layout that can be applied to existing slide , or chosen when you insert a new slide .A slide layout arrange your content using different types of placeholder, depending on what kind of information you might want to include in your presentation .

In the example above , the layout is called Title and contain placeholders. While each layout has a descriptive name , you can also tell from the image of the layout how the placeholder will be arranged.

Adding a New Slide to a Presentation

New slide should be inserted after the current slide . Once inserted , select a layout from the slide and edit any text placeholders using the slide plane or outline tab The default PowerPoint setting will display the slide layout task pane each time a new slide added . When you add a new  slide , PowerPoint uses the title and text slide layout. Some placeholder allow you to double – click a placeholder and then access other objects , such as media clip , charts, diagrams and organisation charts.

To add a new slide to a presentation , do the following:

1.From the home tab, click the bottom half of the new Slide command to open the menu of slide layout options.

2.Select the slide you want to insert.

3.A new slide will be added to your presentation.

Copy and Paste a Slide
To copy and paste a slide ,do the following:

1.On the slide tab in the left pane , select a slide you wish to copy.

2.Click the copy command on the home tab. You can also right- click your selection and choose Copy.

3.In the left pane , click just below a slide (or between two side) to choose the location where you want the copy to appear.A horizontal intersection point will mark the location .

4.Click the paste command on the Home Tab. You can also right – click and choose Paste. The copied slide will appear.

Duplicate a slide

To duplicate a slide , do the following:

1.Select the slide you  wish to duplicate.

2.Click the new slide command .

3.Choose Duplicate Selected slides from the drop- down menu .

 Delete a Slide

To delete the slide do the following:

1.Select the slide you wish to delete .

2.Press the Delete or Backspace key on your key board.

Move a Slide

To move slide , do the following:

1.Select the slide you wish to move .

2.Click , hold, and drag your mouse to a new location. A horizontal insertion point will mark a location .  

3.Slide insertion point will mark the location .

4.Release the mouse button. The slide will appear in the new location.  

Apply a new layout to a slide

To change the layout of an existing slide, do the following:

1.In Normal view , on the pane that contains the Outline and Slides tab , click the Slides tab, and then click the slide that you want to apply a new layout to. 2.On the Home tab , in the Slides group , click Layout , and then click the new layout that you want.

Note: If you apply a layout that doesn’t have enough of the right kind of right kind of the right kind of placeholders for the content that already exists on the slide, additional  placeholders are automatically created to contain that content.

PowerPoint Views

A view is a way of displaying your presentation onscreen.

PowerPoint  comes with several views because at different times during the creation process , it is helpful to look at the  presentation in different ways. For example , when  you add a graphics to a slide, but when you rearrange the slide order, you need to see the presentation as a whole.

PowerPoint 2010 has different presentation views with each one designed for specific purposes. The different views available in PowerPoint are;

Normal

Normal is set to be the default presentation view (but you can change default view) and you will be working on this view most of the time when making any changes to the current slide. Normal view is the main editing view, where you write and design your presentations. Normal view has four working areas: 

1.Outline tab

 This is a great place to start writing your – to capture your ideas, plan how you want to present them, and move slides and text around. The Outline tab shows your slide text in outline form .

2. Slides tab

Slides tab allows to view the slides in presentation as thumbnail-sized image while you edit .The thumbnails make it easy for you to navigate through your presentation and to see the effects of  any design changes .You can also easily rearrange ,add, or delete slides here.

3.Slides pane

 In the upper –right section of the PowerPoint window ,the slide pane displays a large view of the current slide  shown in this views, you can add text and insert pictures ,table ,smart graphics ,charts , drawing objects ,text boxes, movies, sound , hyperlinks, and animations.

4. Notes pane

     In the Notes pane, below the Slide pane, you can type notes that apply to the current slide. Later, you can print your notes and

     refer to them when you give your presentation. You can also print notes to give to your audience or include the notes in a

     presentation that you send to the audience or post on a Web page.

Slide Sorter

Slide sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you create your presentation, and then also as you prepare your presentation for printing. It allows users navigate easily between different slides. You can add sections in Slide Sorter view as well, and sort slides into different categories and sections.

Master views

The master views include, Slide, Handout, and Notes view. They are the main slides that store information about the presentation, including background, colour, fonts, effects, placeholder sizes and positions. The key benefit to working in a master view is that on the slide master, notes master, or handout master, you can make universal style changes to every slide, notes page, or handout associated with your presentation.

Slide Show View

Use Slide Show view to deliver your audience. Slide Show view occupies the full computer screen, exactly the way your presentation will look on a big screen when your audience sees it. You can see how your graphics, timings, movies, animated effects and transition effects will look during the actual presentation.

Presenter view

Presenter view is a key slide show-based view that you can use while delivering your presentation. By using  two monitors, you can run other programs and view speaker notes that your audience cannot see.

To use Presenter view, make sure that your computer has multiplied monitor capabilities, turn on multiple monitor capabilities, turn on multiple monitor support, and turn on Presenter view.  

Reading view

Use reading view to deliver your presentation not to an audience ( via a large screen, for example ), but  instead to someone viewing your presentation on their own computer. Or, use Reading view on your own computer when you want to view z presentation not in full-screen Slide Show, but in a window with simple controls that make the presentation easy to review. You can always switch from Reading view to one of the other views if you want to change the presentation.

Changing  the Slide Background

The background of a slide consists of the colours and objects, if any, that appear behind the text. The background is very important; it sets the tone of the presentation. The output format of your presentation is a major consideration in determining the appropriate background. If the presentation have to be printed only, you should use a light background. If you want to display an electronic slide show with an overhead projection system, you should use a darker background. Depending on your slides, you can choose a solid, gradient, texture, pattern, or picture for your slide backgrounds.

Two Methods to Add a PowerPoint 2010 Slide Background

Using the Design Tab on the Ribbon

1.Click on the Design tab of the ribbon, which contains the features you will need to add or change a background in PowerPoint.

2.Click on the Background button on the right end of the ribbon. This will open the Format Background dialog box.

Right Clicking on the Slide

1.Right click on a blank area of the slide.

2.Choose Format Background… from  the shortcut menu. This will open the Format Background dialog box.

3.Click the standard tab at the top of the Colours dialog box.

4.Click on a background colour for your PowerPoint presentation.

5.Click OK.

Use a Content Slide Layout

PowerPoint 2010 offers you a number of different ways to add clip art and pictures to a presentation. Perhaps the easiest way to do so is to select a slide layout that contains a placeholder for content such as clip art and pictures.

On the Home tab of the ribbon, either click on the New Slide button or change the current slide layout by clicking on the drop down arrow beside Layout.

There are a number of different content slide layouts available for you to choose from. To add a single picture or a piece of clip art, click on a simple layout such as Tittle and Content and the layout of your current slide will change to match your choice.

Adding Clip Art

If you have chosen one of the simple content layouts, your PowerPoint 2010 slide should resemble the above graphic. The content icon in the middle of the slide contains links to six different types of content that you can add to the slide. The clip art buttons is in the middle of the bottom row of icons.

Using the Search Feature

1. Clicking the clip art icon activates PowerPoint 2020’s clip art gallery.

2. Type your search term(s) in the Search for: box.

3. Click the drop down arrow under Results should be: to select specific or all media types to search for.

4. Optional – Check  the box beside Include Office.com content to include additional clip art and pictures.

5. Click on the Go button.

When the samples appear , scroll through the thumbnail images. Insert the picture into the slide by either double clicking on the image or click once to select the image and then click the OK button.

Inserting photos

Like clip art, photographs and other pictures can be added to a slide by choosing a Content Layout slide and clicking on the appropriate icon(for pictures it’s the mountain icon).

An alternate to this method is to select Insert tab on the ribbon and click on the Picture icon in the Images group. Locate the picture that you want to insert, and then double – click it.

An advantage of using this approach for either pictures or clip art is that you do not need to use one of the preset slide layouts containing a content icon to insert an image into your slide.

Word Art and Shapes

There are many features and commands you can in PowerPoint to create visually appealing slides. Two of these features are WordArt and shapes. WordArt is an auxiliary program provided with the MS-Office software set. It enhances text by shadowing, skewing, rotating, and stretching, as well as applying  predefined shape to the text.

To apply a WordArt Styles to text, do the following:

1.Select a text box, or select some texts inside of the text box. The Format tab will appear.

2.Click the Format tab.

3.In the WordArt Styles group, click the More drop-down arrow to view all of the available styles.

4.Select the desired style preset to apply the style to your text.

Adding Transitions

Transitions are special effects used to introduce a slide during the slide show. You can choose the transitions you want, and you can vary the speed of each transitions. There are three categories of unique transitions to choose from, all of which can be found on the Transitions tab:

Subtle ( slight transitions )

Exciting ( strong transitions )

Dynamic Content ( strong transitions that affect only the content, such as text or images )

To apply a transition, do the following:

1.Select the slide you wish to modify.

2.On the Transitions tab, in the transition to this slide group, click the transition you want.

3.Click Effect Options, and select any options for the chosen effect transition as desired.

4.In the Timing group, mark or clear the check boxes for:

              a.    On Mouse click      –     Transitions when you click the mouse

              b.    Automatically         –     Transitions alter a specified amount of time has passed. ( Enter the time, in seconds, in the associated text box ).

5.  (Optionally) Adjust the duration setting to specify how quickly the transition effect will occur.

6.  (Optionally) If you want a sound associated with the transition, select it from the sound drop-down list.

7.  (Optionally) If you want these same transition settings to apply to all slides in the presentation, click Apply to All.

To preview a transition, do the following:

You can preview the transition for a selected slide at any time, using either of these two methods:

1.Click the Preview command on the Transitions tab.

2.Click the star Play Animations icon. The icon appears on the Slides tab in the left pane beside any slide that includes a transition.

To add sound, do the following:

1.Select the slide that includes the transition you wish to modify. 2.Click the Sound drop-down menu in the Timing group.

1.You will hear the sound and see a live preview of the transition as you hover over each sound 2.Click a sound to apply it to the selected slide.

To remove a transition, do the following:

1.Select the slide you wish to modify.

2.Choose None from the gallery in the transition to this slide group.

3.Removing a transition removing a transition.

4.Repeat this process for each slide you want to modify.

To remove transitions from all slides, select a slide that uses None, and click the Apply to All command.

Adding Animation

In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures. Animation is a special visual effect that you can add to parts of the slides that enable the presenter to focus on important points as they are being presented. Animation, or movement, on the slide can be used to draw the audience’s attention to specific content or to make the slide easier to read.

To apply an animation to an object, do the following:

1.Select an object.

2.Click the Animation tab

3.In the Animation group, click the more drop-down arrow to view the available animations.

1.Select the desired animation effect. 2.The object will now have a small number next to it to show that it has an animation.

Also, in the Slide pane, the slide will now have a star symbol next to it.

Viewing the Presentation in Slide Show View

The Slide Show View allows you to show a presentation using a computer. The computer acts like a slide projector, displaying each slide on full screen. The full-screen slide hides the toolbars, menus, and other PowerPoint window elements. When making a presentation, you use slide show view. You can start slide show view from normal view or slide sorter view.

To view the presentation, do any of the following:

1.In the Start Slide Show group on the Slide Show tab, click either From Beginning or From Current Slide.

2.Click the Slide Show View Button in the bottom-right corner of the screen (to begin from the current slide).

3.Press F5 (to begin from the beginning).

4.Press Shift + F5 (to begin from the current slide).

Exercises

1.State whether the following statements are true or false.

a)Microsoft Office PowerPoint 2010 is a complete presentation graphics program developed by Microsoft Corporation, USA. True

b)Every PowerPoint presentation is composed of a series of slides. True

c)Slide pane allows to view the slides in presentation as thumbnail-sized images while you edit. False

d)Transitions are special effects used to introduce a slide during the slide show. True

e)In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures. True

2.Match the following.

3.Select the best answer from the list of choices.

a. A computer software package used to display information, normally in this form of a slide show.

    i.     Word processing                                                        ii.     Presentation Software

    iii.   Spreadsheet software                                                iv.    None of the above

b. Microsoft PowerPoint has the following views. They are:

  i.     normal view                                                                 ii.    slide sorter view

  ii.    slide show view                                                            iv.    All of the above

c. A pre-designed presentation that contains preset styles for a presentation.

  i.     Presentation                                                                 ii.    Animation

iii.   Template                                                                      iv.  None of the above

d. The main editing view in PowerPoint is called normal view.

   i.    Normal view                                                                  ii.   Slide Sorter View

   iii.  Slide Show                                                                      iv.  None of the above

e. Transitions are special effects used to introduce a slide during the slide show.

  i.   Transitions                                                                       ii.   Animation

    iii. Slide Show                                                                       iv.  None of the above

4.Give an appropriate technical term for each of the following.

a)A computer software package used to display information ,normally in the form of the slide show . Presentation software

b)The presentation output that contains text ,charts, graphics, audio and video . Slide

c)The view that gives you a view of you slide in a thumbnail form . Slide shorter

d)The special type of effects used to introduce a slide during the slide show. Transition

e)A special visual effect that you can add to the parts of the slides that enable the presenter to focus on important points as they are being presented . Animation

5. Answer the following questions:

a. What is presentation software ?

~A presentation software is a computer software package used to display information ,normally in a normal form of a slide show .

b. What is  Microsoft office PowerPoint 2010?

~Microsoft PowerPoint is a complete presentation graphics program developed by Microsoft Cooperation , USA.

c . State any three advantage of Microsoft office power point 2010.

~ Three advantage of PowerPoint  2010 are listed below;

1.It can create paper printouts of the individuals slides, out lines and speaker notes.

2.It help you the flexibility to make presentation using a projection device attached to a personal computer.

3.It allows to animate objects and add narrations, video or music to the presentation.

d. What do you understand by PowerPoint view ?

~What are the main  view of  Microsoft office 2010 ?

~Presentation  view is a way of displaying our presentation onscreen. The main view of Microsoft  office 2010  is normal.

e. What is normal views ? Name the three working areas of normal view.

~Normal is the main editing view, where we write and  design our presentation. Three  working areas are; outline tab, slide tab and slide pane.

f.Write the difference between slide show  view and slide shorter view.

~Difference between slide show  view and slide shorter are listed bellow on brackets;

Slide show viewslide shorter
•The view of full screen presentation is slide show .•The view of our slides in thumbnail form is slide shorter.
•It allow audience to show the graphics timings, movies, animated effect and transition.•It allows users to native easily between different slide.

g.What is placeholder ? What is it used for?

~It is the area on the slide that are enclosed by dotted borders. It is used for applying existing slide , or chosen when we insert a new slide.

h. What is meant by animation?

~A special effect that can be add to parts of the slides that enables the presenter to focus on important points as they are being presented.

i. What is meant by transition ?

~Transition are the special effects used to introduce slide during the slide show.

j. Write the steps to platform the following tasks on PowerPoint 2010.

i. To add a slide to a presentation:

1.From the home tab, click the bottom half of the new slide command to open the menu of slide layout options.

2.Select the slide you want to insert.

3.A new slide will be added  to your presentation.

ii. To apply a word art style to text:

1.Select a text box ,or select some texts inside of text box . The Format tab will appear.

2.Click the format tab.

3.In a word art style group, click the More drop-down arrow to view all of the available style.

4.Select the desired style present to apply the styles.

iii. To add animation to a presentation
1.Selection an object
2.Click the animation tab .
3.In the animation group , click the More drop-down arrow to
    view the available animation.
4.Select the desire animation effect.
5.The object will now have a small number next to it to show that it has an animation . Also ,in the slide plane , the slide will not have a star symbol next to it .

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