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Microsoft power Point 2010

9         MICROSOFT POWER POINT 2010
                LEARNING OBJECTIVES :                        

  After completing this chapter , the students will be able  to:

•Define Presentation software.
•Explain the major advantages of Microsoft office PowerPoint.
•Define slide basics and explain how to add new slide to a presentation.
•Explain the different presentation views.
  • Explain the different method to add a power point 2010 slide background.

Concept : Presentation Software

A presentation software is a computer software package used to display information , normally in the form of slide show . A slide is a presentation output that contains text , chats , grapics, audio and video .The incorporation of graphic audio and video makes the topic more interesting and effective .Some of popular graphics, multimedia and presentation packages and coreldraw , macromedia director and Microsoft PowerPoint.

Microsoft Office PowerPoint 2010 is a complete presentation graphics program developed by Microsoft Corporation, USA. It allows produce professional –looking presentations.

Microsoft Office Powerpoint has the following advantages:

•It can create paper printouts of the individual slides , outlines and speaker notes.

•It gives you flexibility to make presentations using a projection device attached to  a personal computer.

•It helps you to quickly create for many purposes , including lectures , research report , meeting handouts and agendas, speakers introduction and other events.

•It allows to animate objects and add narrations , videos or music to the presentation.

Starting a New Presentation

You can start a blank presentation from scratch ,or you can base the new presentation on a template or on another presentation .Using  a template or existing presentation can save you some time .However if you have a specific vision you are going for ,starting a presentation from scratch gives you a clean canvas to work them .

When you start powerpoint , a new blank presentation begings automatically with one side. Just add your content to it , add your content to it , add more slides if needed , change the formatting and go for it .

To create a new blank presentation at any time , do the following:

1.Click on the File tab and choose New on the left-hand side of the screen .

2.Ensure Blank Presentation is selected and then click on the Create button.

3.Press CTRL+N to quickly create a new blank presentation.

Starting a Presentation from Template

PowerPoint presentations are all based on the templates . These are “starter’’ document that contain initial content for your presentation that can be amended as required , plus any default text that will not change.

To create a presentation using template ,do the following :

1.Click on the file tab and choose New on the left hand -side of the screen.

2.Choose the category you wish to create a template from e.g Calendars or Flyers.

3.Choose the template you wish to use.

Slide basic

Every PowerPoint presentation is composed of a series of slides. To begin creating a slide show , you ‘ll need to know the basics of working with slide. You’ll need to feel comfortable with tasks such as inserting a new slide , changing a layout of a slide , arranging existing slide view , and adding notes to a slide.

About Slides

Slides contain placeholders , which are areas on the slide that are enclosed by dotted borders . Placeholders can contain many different items including text, picture, charts, and more .Some placeholder have placeholder text, or text that you can replace. They also have thumbnail –sized icons that represent specific commands such as Insert Pictures , Insert Charts and Insert clip Art . In PowerPoint , hover over each icon to see the type of content you can insert in a placeholder.

About slide layout 

The placeholders are arranged in different layout that can be applied to existing slide , or chosen when you insert a new slide .A slide layout arrange your content using different types of placeholder, depending on what kind of information you might want to include in your presentation .

In the example above , the layout is called Title and contain placeholders. While each layout has a descriptive name , you can also tell from the image of the layout how the placeholder will be arranged.

Adding a New Slide to a Presentation

New slide should be inserted after the current slide . Once inserted , select a layout from the slide and edit any text placeholders using the slide plane or outline tab The default PowerPoint setting will display the slide layout task pane each time a new slide added . When you add a new  slide , PowerPoint uses the title and text slide layout. Some placeholder allow you to double – click a placeholder and then access other objects , such as media clip , charts, diagrams and organisation charts.

To add a new slide to a presentation , do the following:

1.From the home tab , click the bottom half of the new Slide command to open the menu of slide layout options.

2.Select the slide you want to insert.

3.A new slide will be added to your presentation.

Copy and Paste a Slide
To copy and paste a slide ,do the following:

1.On the slide tab in the left pane , select a slide you wish to copy.

2.Click the copy command on the home tab . You can also right- click your selection and choose Copy.

3.In the left pane , click just below a slide (or between two side) to choose the location where you want the copy to appear .A horizontal intersection point will mark the location .

4.Click the paste command on the Home Tab . You can also right – click and choose Paste. The copied slide will appear.

Duplicate a slide
To duplicate a slide , do the following:

1.Select the slide you  wish to duplicate.

2.Click the new slide command .

3.Choose Duplicate Selected slides from the drop- down menu .

     Delete a Slide

To delete the slide do the following:

1.Select the slide you wish to delete .

2.Press the Delete or Backspace key on your key board.

Move a Slide

To move slide , do the following:

1.Select the slide you wish to move .

2.Click , hold, and drag your mouse to a new location. A horizontal insertion point will mark a location .  

3.Slide insertion   point will mark the location .

4.Release the mouse button  . The slide will appear in the new location.  

Apply a new layout to a slide

To change the layout of an existing slide, do the following:

1.In Normal view , on the pane that contains the Outline and Slides tab , click the Slides tab, and then click the slide that you want to apply a new layout to. 2.On the Home tab , in the Slides group , click Layout , and then click the new layout that you want.

Note:

         If you apply a layout that doesn’t have enough of the right kind of right kind of the right kind of placeholders for the content that already exists on the slide, additional  placeholders are automatically created to contain that content.

PowerPoint Views

A view is a way of displaying your presentation onscreen.

PowerPoint  comes with several views because at different times during the creation process , it is helpful to look at the  presentation in different ways. For example , when  you add a graphics to a slide, but when you rearrange the slide order, you need to see the presentation as a whole.

PowerPoint 2010 has different presentation views with each one designed for specific purposes. The different views available in PowerPoint are;

Normal

Normal is set to be the default presentation view (but you can change default view) and you will be working on this view most of the time when making any changes to the current slide. Normal view is the main editing view, where you write and design your presentations. Normal view has four working areas: 1.Outline tab

   This is a great place to start writing your – to capture your ideas, plan how you want to present them, and move slides and text around. The Outline tab shows your slide text in outline form .

2. Slides tab

Slides tab allows to view the slides in presentation as thumbnail-sized image while you edit .The thumbnails make it easy for you to navigate through your presentation and to see the effects of  any design changes .You can also easily rearrange ,add, or delete slides here.

3.Slides pane

 In the upper –right section of the PowerPoint window ,the slide pane displays a large view of the current slide  shown in this views, you can add text and insert pictures ,table ,smart graphics ,charts , drawing objects ,text boxes, movies, sound , hyperlinks, and animations.

4.Give an appropriate technical term for each of the following.

  1. A computer software package used to display information ,normally in the form of the slide show . Presentation software
  2. The presentation output that contains text ,charts, graphics, audio and video . Slide
  3. The view that gives you a view of you slide in a thumbnail form . Slide shorter
  4. The special type of effects used to introduce a slide during the slide show. Transition
  5. A special visual effect that you can add to the parts of the slides that enable the presenter to focus on important points as they are being presented . Animation

5 . Answer the following questions:

a. What is presentation software ?

= A presentation software is a computer software package used to display information ,normally in a normal form of a slide show .

b. What is  Microsoft office PowerPoint 2010?

= Microsoft PowerPoint is a complete presentation graphics program developed by Microsoft Cooperation , USA.

C . State any three advantage of Microsoft office power point 2010.

= Three advantage of PowerPoint  2010 are listed below;

1.It can create paper printouts of the individuals slides, out lines and speaker notes.

2.It help you the flexibility to make presentation using a projection device attached to a personal computer.

3.It allows to animate objects and add narrations, video or music to the presentation.

d. What do you understand by PowerPoint view ? What are the main  view of  Microsoft office 2010 ?

=Presentation  view is a way of displaying our presentation onscreen . The main view of Microsoft  office 2010  is normal.

e. What is normal views ? Name the three working areas of normal view.

Normal is the main editing view , where we write and  design our presentation. Three  working areas are ; outline tab , slid tab and slide pane.

f. Write the difference between slide show  view and slide shorter view.
= Difference between slide show  view and slide shorter are listed bellow on brackets.

Slide show view   

•The view of full screen presentation is slide show .

•It allow audience to show the graphics timings, movies, animated effect and transition

                         slide shorter

•The view of our slides in thumbnail form is slide shorter.

•It allows users to native easily between different slide.

g. What is placeholder ? What is it used for?
=It is the area on the slide that are enclosed by dotted borders . It is used for applying existing slide , or chosen when we insert a new slide. 

h. What is meant by animation?

=A special effect that can be add to parts of the slides that enables the presenter to focus on important points as they are being presented.

i. What is meant by transition ?

=Transition are the special effects used to introduce slide during the slide show.

j. Write the steps to platform the following tasks on PowerPoint 2010.

i.To add a slide to a presentation 

1.From the home tab, click the bottom half of the new slide command to open the menu of slide layout options.

2.Select the slide you want to insert.

3.A new slide will be added  to your presentation.

ii. To apply a word art style to text

1.Select a text box ,or select some texts inside of text box . The Format tab will appear.

2.Click the format tab .

3.In a word art style group, click the More drop-down arrow to view all of the available style .

4.Select the desired style present to apply the styles.

iii. To add animation to a presentation
1.Selection an object
2.Click the animation tab .
3.In the animation group , click the More drop-down arrow to view the available animation.
4.Select the desire animation effect.
5.The object will now have a small number next to it to show that it has an animation . Also ,in the slide plane , the slide will not have a star symbol next to it. .

        

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